Executive Assistant

Executive Assistant

Inclusiv, Inc.

Location: Hybrid from New York

Start Date: Mid-February

Salary Range: $76,000-82,000

Reports To: Neda Arabshahi, Executive Vice President, CRCE

Application Deadline: January 28, 2025

Please note the application deadline is January 28th. We will not actively screen those who apply after the deadline. However, if you apply after the deadline and the position is not filled, we will review your application.

Overview

The Executive Assistant plays a pivotal role in supporting the Executive Vice President (EVP) of the Center for Resiliency and Clean Energy (CRCE), enabling the organization to achieve its mission of advancing sustainable solutions for a cleaner, more equitable future. The Executive Assistant ensures seamless operations through efficient calendar management, meeting coordination, and effective communication across stakeholders. This role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced environments and is passionate about contributing to meaningful, long-term organizational impact. The Executive Assistant will work closely with the EVP to support transformational initiatives, strengthen operational efficiency, and foster a collaborative, equitable workplace.

Core Responsibilities

70% - Administrative Support

• Manage the logistics, scheduling, agendas, and follow-up for multiple meetings per day, ensuring smooth execution and alignment with organizational priorities.
• Prepare meeting materials in advance, including agendas, supporting documents, and presentation decks.
• Attend meetings to take detailed notes, capture decisions, and track action items, ensuring timely follow-through.

20% - Internal Communications

• Draft and distribute clear and concise communication materials, including meeting summaries, updates, and memos, to keep the team informed and aligned.
• Act as the liaison between the EVP and internal stakeholders, ensuring consistent and accurate messaging.
• Respond to emails on behalf of the EVP when appropriate, prioritizing urgent communications.

10% - Task and Project Management

• Track the progress of key initiatives and tasks, ensuring deadlines are met and stakeholders are accountable.
• Organize and maintain shared digital files and project management tools to streamline workflows.
• Anticipate and address potential logistical or scheduling challenges, proactively identifying solutions to keep tasks on track.

Qualifications & Skills

The ideal candidate will also bring the following skills, attributes and experiences:

• 3+ years of experience in administrative or executive support roles.
• Proven ability to manage complex calendars and coordinate meetings with multiple, geographically distributed stakeholders.
• Exceptional verbal and written communication skills, including experience drafting and editing professional correspondence.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet competing deadlines.
• Proficiency in Microsoft Office Suite, including Teams and Outlook, as well as familiarity with project management tools such as Monday.
• Self-directed, proactive, and solutions-oriented, with a strong sense of accountability and follow-through.

Additionally, you may be aligned with this role if you see yourself in the following examples:

• You thrive in managing logistical details and ensuring seamless operations, even when juggling competing priorities.
• You are skilled at identifying and resolving potential issues before they become problems, maintaining a proactive and solutions-focused approach.
• You take pride in your attention to detail, ensuring that materials, communications, and processes are always accurate and professional.
• You build trust by handling sensitive information with discretion and acting as a reliable, professional partner to senior leadership.

About Inclusiv

Inclusiv is the largest network of community development financial institutions (CDFIs) with a mission to promote financial inclusion in low-income communities across the country. Through its network of more than 500 community development credit unions based in the 50 States, Puerto Rico and Virgin Islands, Inclusiv reaches more than 20 million people with limited incomes and/or who live in historically redlined communities. 

Inclusiv has staff across the country with offices in New York, Puerto Rico, and Atlanta. This role is located in our New York Office and is a hybrid role with two days per week in the office and three days per week working remotely. Occasional travel may be required for conferences, site visits, and all-staff gatherings. We offer a comprehensive benefits package, including healthcare coverage, retirement plans, opportunities for professional development, discretionary time off and much more. 

To Apply

This search is being led by Emelyn Guevara of Imagine Consulting. We are a talent and recruitment firm specializing in placing high-impact people in high-impact roles. Interested candidates must submit a complete application to be considered. If you have questions or need support completing the application, please reach out to our team at [email protected].

Inclusiv is an equal opportunity employer that works with member credit unions which serve ethnically, economically, and geographically diverse markets and communities. We value our diverse staff and membership and seek to maintain that tradition of diversity in all of our recruitment efforts. It is the policy of Inclusiv to provide equal opportunity in all aspects of employment to all employees or applicants for employment without discrimination on the basis of regard to sex, race, color, religion, age, ancestry, national origin, disability, marital status, sexual orientation, gender identity, veteran status and any additional categories protected by applicable federal, state or local laws.